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Home / Services / Payroll & source deductions
Payroll &
source deductions
Payroll &
source deductions
Payroll &
source deductions
Pay runs on schedule, remittances made on time, and year-end slips produced without the February scramble that most small employers know too well.
Pay runs on schedule, remittances made on time, and year-end slips produced without the February scramble that most small employers know too well.
01 The problem
01 The problem
Late remittances
are expensive
immediately.
Late remittances
are expensive
immediately.
Late remittances
are expensive
immediately.
Source deductions are money held in trust for the CRA, and penalties for late remittance start quickly and escalate. Payroll is also the area where owner-managed businesses most often discover they have been treating a contractor as something they are not. Both are avoidable with a schedule and a second pair of eyes.
Source deductions are money held in trust for the CRA, and penalties for late remittance start quickly and escalate. Payroll is also the area where owner-managed businesses most often discover they have been treating a contractor as something they are not. Both are avoidable with a schedule and a second pair of eyes.
What’s included
What’s included
01
01
Scheduled pay runs and direct deposit files
Scheduled pay runs and direct deposit files
02
02
CPP, EI and income tax remittances on your frequency
CPP, EI and income tax remittances on your frequency
03
03
Records of employment (ROE) filing
Records of employment (ROE) filing
04
04
T4 and T4A preparation and filing
T4 and T4A preparation and filing
05
05
WSIB and EHT reporting where applicable
WSIB and EHT reporting where applicable
06
06
Contractor versus employee review
Contractor versus employee review
02 How it runs
02 How it runs
Every pay period,
then every year-end.
Every pay period,
then every year-end.
Every pay period,
then every year-end.
Two rhythms run at once: the pay cycle and the annual slip cycle. Both are calendared.
Two rhythms run at once: the pay cycle and the annual slip cycle. Both are calendared.
Each period
Each period
Run payroll
Run payroll
Hours and changes in, pay run processed, payslips issued and the deposit file released.
Hours and changes in, pay run processed, payslips issued and the deposit file released.
By the 15th
By the 15th
Remit
Remit
Source deductions remitted — regular remitters by the 15th of the following month, accelerated remitters more often.
Source deductions remitted — regular remitters by the 15th of the following month, accelerated remitters more often.
As needed
As needed
ROEs
ROEs
Records of employment filed within the required timeframe whenever someone leaves.
Records of employment filed within the required timeframe whenever someone leaves.
By end of February
By end of February
T4s
T4s
T4 and T4A slips prepared, filed and distributed before the last day of February.
T4 and T4A slips prepared, filed and distributed before the last day of February.
Each period
Run payroll
Hours and changes in, pay run processed, payslips issued and the deposit file released.
By the 15th
Remit
Source deductions remitted — regular remitters by the 15th of the following month, accelerated remitters more often.
As needed
ROEs
Records of employment filed within the required timeframe whenever someone leaves.
By end of February
T4s
T4 and T4A slips prepared, filed and distributed before the last day of February.
03 Questions
03 Questions
Straight answers to the usual questions.
Straight answers to the usual questions.
Straight answers to the usual questions.
The questions owners ask most often about this service.
The questions owners ask most often about this service.
Can this person be a contractor?
Can this person be a contractor?
It depends on control, ownership of tools, chance of profit and risk of loss — not on what the agreement calls them. Getting it wrong means the employer owes both sides of CPP and EI plus penalties. We review the arrangement honestly, including when the answer is inconvenient.
It depends on control, ownership of tools, chance of profit and risk of loss — not on what the agreement calls them. Getting it wrong means the employer owes both sides of CPP and EI plus penalties. We review the arrangement honestly, including when the answer is inconvenient.
When are T4s due?
When are T4s due?
By the last day of February for the preceding calendar year. When that date falls on a weekend it moves to the next business day.
By the last day of February for the preceding calendar year. When that date falls on a weekend it moves to the next business day.
We are behind on remittances. What now?
We are behind on remittances. What now?
Deal with it immediately rather than waiting for a letter — penalties and interest compound. We will quantify the position, get remittances current and handle the correspondence.
Deal with it immediately rather than waiting for a letter — penalties and interest compound. We will quantify the position, get remittances current and handle the correspondence.
Do you handle WSIB and EHT?
Do you handle WSIB and EHT?
Where they apply, yes. Not every employer is subject to both, and thresholds change, so we confirm your position rather than assume it.
Where they apply, yes. Not every employer is subject to both, and thresholds change, so we confirm your position rather than assume it.
Book a consultation
Book a consultation
Payroll that simply
happens on time.
Payroll that simply
happens on time.
Payroll that simply
happens on time.
Tell us your pay frequency and headcount and we will tell you what running it properly costs, including the year-end slips.
Tell us your pay frequency and headcount and we will tell you what running it properly costs, including the year-end slips.
Book a consultation
Call the office
01
Scheduled pay runs and direct deposit files
02
CPP, EI and income tax remittances on your frequency
03
Records of employment (ROE) filing
04
T4 and T4A preparation and filing
05
WSIB and EHT reporting where applicable
06
Contractor versus employee review
Can this person be a contractor?
It depends on control, ownership of tools, chance of profit and risk of loss — not on what the agreement calls them. Getting it wrong means the employer owes both sides of CPP and EI plus penalties. We review the arrangement honestly, including when the answer is inconvenient.
When are T4s due?
By the last day of February for the preceding calendar year. When that date falls on a weekend it moves to the next business day.
We are behind on remittances. What now?
Deal with it immediately rather than waiting for a letter — penalties and interest compound. We will quantify the position, get remittances current and handle the correspondence.
Do you handle WSIB and EHT?
Where they apply, yes. Not every employer is subject to both, and thresholds change, so we confirm your position rather than assume it.
Ledgerline
Chartered Professional Accountants
Street address · City, Province, Postal code
Firm
Information on this website is general in nature and is not accounting, tax or legal advice. Filing dates vary with your fiscal year-end and move when they fall on a weekend or public holiday. Speak with us about your own circumstances before acting.
© 2026 Ledgerline. All rights reserved.
Registered with CPA Ontario
Ledgerline
Ledgerline
Chartered Professional Accountants
Street address · City, Province, Postal code
Firm
Information on this website is general in nature and is not accounting, tax or legal advice. Filing dates vary with your fiscal year-end and move when they fall on a weekend or public holiday. Speak with us about your own circumstances before acting.
© 2026 Ledgerline. All rights reserved.
Registered with CPA Ontario
Ledgerline
Ledgerline
Chartered Professional Accountants
Street address · City, Province, Postal code
Firm
Information on this website is general in nature and is not accounting, tax or legal advice. Filing dates vary with your fiscal year-end and move when they fall on a weekend or public holiday. Speak with us about your own circumstances before acting.
© 2026 Ledgerline. All rights reserved.
Registered with CPA Ontario
Ledgerline